Raffle Procedure

Please adhere to the following when conducting all raffles. For additional information or clarification please contact the CRMHA Gaming Coordinator by email at gaming@crmha.ca

Raffle Procedure

Please adhere to the following when conducting all raffles. For additional information or clarification please contact the CRMHA Gaming Coordinator by email at gaming@crmha.ca

License

• Absolutely no raffle ticket sales or draws are to take place without first obtaining a license.
• To request a raffle license, complete the Tournament Raffle License Request form at least 5 business days prior to your raffle.  The raffle license will be obtained by the CRMHA Gaming Coordinator.
• Liquor, live animals, cannabis and firearms must not be offered as prizes (however these prizes can be offered as part of a silent auction, which doesn't require a charitable gaming license)
• The gaming license must be posted in the arena during the gaming event.

Tickets

• An electronic document (pdf) containing your raffle tickets will be provided by the Gaming Coordinator once your license is granted. 
• You will be responsible for printing (on legal paper) and uniformly cutting the strips of 10 tickets.
• Every ticket must have a unique serial number.  A strip of ten tickets might contain tickets #0001 to #0010.
• Tickets will be sold according to the license details.

Selling & Purchasing

• Minors are permitted to sell tickets
• Minors may purchase tickets if:
• The minor is 13 years of age or older; or
• Accompanied by an adult who is the minor’s parent or guardian and consents to the sale

• If a winning ticket bears a minor’s name, the prize will be lawfully delivered to the minor’s parent, legal guardian, or trustee
• Minors must not participate in any events where a licensee plans to award non- restricted firearms, liquor and/or cannabis gift cards as a prize. Refer to Firearm, Liquor and Cannabis Exceptions for more information
• The people responsible for the operation of the raffle are notpermitted to purchase tickets.

• CRMHA Board members are not permitted to purchase tickets
• Sell the tickets sequentially according to their serial numbers
• When sold, record the purchaser's information on the Raffle Ticket Control Sheet that was provided by the Gaming Coordinator.

Drawing

• You must draw tickets at the time specified on the license.
• Ensure each sold ticket is included in the draw.
• Draw the ticket in a public place.
• Immediately before the draw, the counterfoils must be mixed thoroughly in a random manner.
• The person responsible for selecting winning counterfoil must:
• Not own a ticket in the draw.
• Not wear jewelry or clothing on the arm reaching into the container. The arm must be bare from the elbow to the hand.
• Not be able to see the printed information on counterfoils in the container.
• Draw out one ticket from each prize bucket and record the ticket serial number and the person’s name, address and phone number on the prize winners control sheet.
• Give the winner the prize and have them verify their full name and contact info and sign the prize winners control sheet.
• The prize winners control sheet must be signed by 2 volunteers.
• Staple the winning ticket to the back of the prize control sheet.

• Tournaments* Tournament volunteers/organizers are to pre-determine draw and re-draw schedule for each raffle. Must print and post the draw and re-draw schedule for public viewing.
• Post the winning ticket # on draw schedule during Tournaments

Reconciliation

• Complete the Raffle Reconciliation Sheet. The reconciliation sheet must be verified and signed by 2 volunteers.
• Take a photo of the Reconciliation sheet and email it to gaming@crmha.ca
• Seal the cash, the reconciliation sheet, and the prize control sheet in an envelope or bag labeled with the date and time of the draw and your division/team’s name. The reconciliation sheet and prize control sheets must be retained for gaming records.
• Seal all sold tickets in a plastic Ziploc bag or large envelope and label with the date and time of the draw and your division/team’s name. 
• Seal all unsold tickets in a separate bag.
• These tickets must be retained for gaming records. Do not throw out any tickets - sold or unsold.

Unclaimed Prizes

• All unclaimed raffle prizes must be retained for a period of one year.
• Winners will be contacted, and arrangements made to get the prize to the winner.